Leladijo workshops · Feel the Room

Spot the friction before your participants feel it.

A half-day workshop for Brussels professionals who organise meetings and events, whether or not it is their main role.

Bring an event you are planning and use the morning to work on it. Examine how the format supports your purpose, where participants can contribute and what your team needs to deliver it well.

2 October 2026 · 09:00–13:00
Central Brussels · €395 + VAT
Maximum 15 people

We will confirm your place and send an invoice.

One morning to improve work you already have to deliver.

Recognise the situation?

Your event can be perfectly organised and still not work for the people in the room.

You have booked the speakers and finalised the programme. But participants may still struggle to find their way around, follow the discussion or meet the people they came to see.

“When can I contribute?”

You have invited the right stakeholders, but the format gives them little opportunity to contribute. The people you most want to hear from stay quiet.

“Why am I here?”

Sessions cover the same ground, or there is little chance to join the discussion. At the break, people are left wondering how to start a conversation.

“Can someone fix this?”

The programme leaves no time for people to move between sessions. Your team spends the day recovering lost time and cutting the discussion short.

Two views of the same event

You plan the event. Your participants live through it.

Organisers tend to start with what needs arranging. Participants see a sequence of moments they have to navigate. Feel the Room helps you consider both.

Organiser view

What do we need to deliver?

Programme
Speakers
Venue
AV
Catering
Invitations
Logistics & suppliers

Participant view

What will I experience?

Invitation & registration
Pre-event communication
Finding the venue
Arrival & welcome
Knowing what to do
Participation
Transitions & breaks
Connection
Departure & follow-up

Look at the event from the first invitation to the final follow-up. You will learn to map that experience, known as the participant journey, and use it to make planning decisions.

What changes by 13:00?

What you will be able to do after the workshop

01 / MAP

See the whole experience

Map what happens before, during and after an event. Notice where people could feel confused, excluded, rushed or disconnected.

02 / IMPROVE

Find changes that matter

Identify changes to the welcome, the programme or the information you send out that would make the event easier to follow and take part in.

03 / REUSE

Take the method with you

Use the participant-journey toolkit to review future events and spot problems that could put your team under unnecessary pressure.

A focus on participant experience

The focus is the experience of the people in the room, rather than budgets, venue sourcing or supplier checklists.

How the morning works

You will work through the method and examples, then practise using the tools in a realistic event simulation. There will be time to ask questions and compare experiences with other organisers.

An example of the approach

From a full programme to a useful discussion

Illustrative example, not a client case study or a reported result.

An association wants members’ views on a policy proposal. The draft programme gives most of the time to presentations, with questions at the end.

Look at the participant’s experience

A member arrives ready to contribute but spends most of the session listening. By the time questions open, there is little room to explain a concern.

Identify the mismatch

The event is meant to gather views, but the format gives priority to presenting information. A full room would not, on its own, tell you whether members had been heard.

Test a different design

Send background information in advance, shorten the presentation and give small groups a clear question. Decide how their contributions will be captured and followed up.

Apply the same questions to your own event. What do participants need to do? What might get in their way? What could you change, and how would you check whether it helped?

Who it is for

You organise events where people’s experience matters.

You might work in communications, an association, policy, programme management, stakeholder engagement, diplomacy or event delivery. Events may be your whole job, or just one part of it.

You do not need formal event training

You already know your audience and the events you organise. The workshop builds on that knowledge. Experienced organisers can also use the morning to take a fresh look at familiar events.

If you are mainly looking for budgeting, procurement or technical production training, this workshop has a different focus.

Bring your next event

Work on something you already have to deliver.

If you are planning an event, bring it along and apply the tools to it. You are also welcome without an upcoming event. We will help you consider questions such as:

Does the format support the purpose of the event?
Where does the programme lose energy?
Whose contribution are we missing, and how could we invite it?
What would make communication or participation easier?
Where are we creating avoidable pressure for the team?

Better design does not always mean adding more. Often, it means spotting a problem early enough to make a small change.

Feel the Room illustration showing a participant’s route between tables

Practical details

One morning in Brussels.

Date: 2 October 2026
Time: 09:00–13:00
Location: Central Brussels. Venue to be confirmed; details will be shared with registered participants.
Language: English
Group: 10–15 people; maximum 15.
Included: Coffee, snacks, participant-journey toolkit and certificate of attendance. Lunch is not included.

€395 + VAT

per person

Bringing a colleague?
The second participant from the same organisation receives a 10% discount.

Registration is followed by confirmation and an invoice.

Need internal approval?

For €395 + VAT and one morning away from your desk, you can work on an event you already need to deliver and take home a toolkit to use again. The aim is to get more from the planning and budget already committed to your event.

Your facilitators

Meet Johanna and Chiara

Johanna Roodt

EVENT DESIGN · FACILITATION · WELLBEING

Johanna is a facilitator, trainer and consultant specialising in human-centred event design, participant experience and event mental wellbeing. She works with associations, event professionals and organisations on participant experience and the wellbeing of the teams delivering events.

Chiara Ceccarelli

BRUSSELS EVENTS · STAKEHOLDERS · DELIVERY

Chiara brings experience of events in Brussels and the EU environment. Her work focuses on event formats, stakeholder experience and the practical demands of delivery.

“People remember how an event made them feel. Organisers remember whether it nearly broke them.”

Before you book

A few practical questions

What language is the workshop in?

The workshop is in English.

Do I need an upcoming event?

No. You are welcome to attend without an event in the diary. You can practise with the workshop examples and simulation. If you are planning an event, bring it along and apply the tools to it.

Where will it take place?

In central Brussels. The venue is still to be confirmed; we will share the details with registered participants.

What happens after I register?

Complete the form below. We will then email you to confirm your place and send your invoice.

Feel the Room

Give your next event a closer look.

2 October 2026 · 09:00–13:00 · Central Brussels · €395 + VAT

Not sure it is right for you? Tell Johanna and Chiara what you organise and what you hope to improve.